MEMBERS INFORMATION PAGE
2025 Annual General Meeting
Maffra Community Sports Club Inc.
๐ Date: Last day for nominations 25 August 2025
๐ Date: Wednesday, 24 September 2025
๏ปฟ
๐ Time: 7pm
๐ Venue: Maffra Community Sports Club
122–126 Johnson Street
Maffra, VIC, 3860
Q1. When is the 2025 Annual General Meeting (AGM)?
The AGM will be held on Wednesday, 24 September 2025 at 7 pm at the Maffra Community Sports Club, 122–126 Johnson Street, Maffra VIC.
Q2. What business will be covered at the AGM?
The AGM will include:
Confirmation of minutes from the previous AGM.
- Presentation of reports from the Committee.
- Consideration of financial statements and the auditor’s report.
- Election summary of Committee members.
- Any special business properly notified under the Constitution.
Q3. How to nominate for election to the Committee?
How to Nominate:
-Complete the Nomination Form.
-Attach all required compliance forms.
-Submit to the General Manager or Secretary no later than 30 days prior to the AGM.
Q4. Who can nominate for election to the Committee?
To be eligible, candidates must:
- Be a Platinum Member for at least 3 consecutive years.
- Be a financial Voting Member at the time of nomination.
- Support the Club’s purposes and comply with its Constitution.
- Possess a general understanding of business and accounting principles.
- Be willing to complete training, including:
- Responsible Service of Gaming (RSG).
-Anti-Money Laundering & CounterTerrorism Financing (AML/CTF).
-Victorian Gambling and Casino Control Commission (VGCCC) compliance requirements.
-Hold a valid Director ID with ASIC.
Q5. Can I vote by Proxy at the Annual General Meeting?
If you cannot attend the AGM, you may appoint another Voting Member to act as your proxy.
-Proxy forms are available from the Manager or can be downloaded.
-Completed forms must be signed and lodged with the Chair before voting begins.
Forms may be emailed to: manager@maffracsc.com.au.
If no proxy is nominated, the Chair of the AGM will act as your proxy.
Q6. What documents are available to members for the AGM?
10. What documents are available to members for the AGM?
2025 AGM Notice
Election Criteria (as adopted by the Committee)
Nomination Form for Election
Maffra Community Sports Club Constitution (adopted 7 July 2025)
Q7. What voting directions can I give my proxy?
When completing the proxy form, you may direct your proxy to:
-Vote in favour of a resolution.
-Vote against a resolution.
-Vote as they see fit.
Q8. What happens if I donโt tick a box on the proxy form?
If no option is selected, your proxy will be entitled to vote as they see fit.
Q9. What documents are available to members for the AGM?
-2025 AGM Notice
-Election Criteria (as adopted by the Committee)
-Nomination Form for Election
-Maffra Community Sports Club Constitution (adopted 7 July 2025)
Q:10 How many Commitee members are up for election? positions are up for election
In the 2025 Annual General Meeting there are four vacant positions and the incumbent members has offered themselves for re-election.
๐ Key Documents
๐ Download Election Criteria
๐ Download Constitution (adopted 7 July 2025)
The Club’s updated Constitution, adopted on 7 July 2025, is available:
- On the Club’s website: www.maffracommunitysportsclub.com.au
- By email request: manager@maffracsc.com.au
- In hard copy from the Club’s office.
For further information, contact: Eugene Downing, General Manager, on ๐ง manager@maffracsc.com.au or call ๐ 03 51 41 1566
Vote in person at
122 - 126 Johnson Street Maffra 3860
03 5141 1566
In Club Voting Times
10am - 1pm
Vote online or via Proxy
Can't vote in person?
Complete the MCSC Proxy Voting Form (via email) by downloading the Proxy Voting Form 2025.
Platinum Voting Members can make their selections by simply completing the above contact form. It's easy secure and efficient.
We'll receive your selection soon afterwards and verify your voting credentials. Once your Platinum Membership status has been ratified your vote will be locked in and recorded to our membership register for vote count night.